Simple, fair pricing.
Test free with 40 guests. Upgrade only when you need more.
Here's how it works: you can build your seating chart for free. Design the room, import your guest list, seat up to 40 guests, and export PDF, PNG and CSV files. With a free account you can also try Smart Seat, our AI seating assistant, as a preview: it drafts the seating for your whole list and shows up to 40 guests by name. The Event Pass is a one-time payment for a single event. It unlocks unlimited seating and lets Smart Seat seat every guest for real. There's no subscription and no recurring charge, so you pay once for the event you're actually working on and nothing in the months between.
Free Tier
- Unlimited guests in your list
- Seat up to 40 guests on canvas
- Smart Seat preview: AI seating with up to 40 guests named
- Full canvas features & drawing tools
- PDF & PNG exports with all guests
- Cloud save with Google or Microsoft sign-in
- No credit card required
- No time limits
Event Pass
- Everything in Free, plus:
- Unlimited guest seating
- Smart Seat: AI seats every guest
- All exports (PDF, PNG, CSV)
- Access until 30 days after your event
- 7-day refund guarantee
- Priority email support
See a Real Export Before You Plan
Download our full 200-guest sample seating chart generated directly from the SeatCanvas export engine. See exactly how your venue and catering deliverable will look.
Canvas layout
Visual floor plan and spatial room overview
Venue briefing
Executive coordinator and staff timeline summary
Alphabetical lookup
Guest-to-table arrival index for seamless check-in
Table service cards
Per-table meal assignments and service notes
Dietary & mobility summary
Catering allergies and accessible seating checklist
Compare Plans
| Free Tier | Event Pass | |
|---|---|---|
| Guests in list | Unlimited | Unlimited |
| Guests seated on canvas | Up to 40 | Unlimited |
| Canvas tools | ✓ | ✓ |
| Drawing tools | ✓ | ✓ |
| Conflict detection | ✓ | ✓ |
| Smart Seat AI seating | Preview | ✓ |
| PDF export | ✓ | ✓ |
| PNG export | ✓ | ✓ |
| CSV export | ✓ | ✓ |
| Cloud save | ✓ | ✓ |
| Access duration | Forever | 30 days after event |
Pricing FAQ
Why $19.99?
We keep pricing simple and fair for one-time events. Instead of a subscription, you pay once and get full access to plan your seating without ongoing fees.
What is Smart Seat?
Smart Seat is the AI seating assistant built into the planner. You sort your guests by relationship, age and vibe, pick the seating rules, and it seats every table, building the tables first if you have none. With a free account you can run it as a preview, with up to 40 guests shown by name. The Event Pass lets Smart Seat seat every guest for real, and you can still move anyone by hand.
What happens after my event?
Your Event Pass remains active until 30 days after your event date. After that, your data is kept for an additional 30 days before being permanently deleted. We recommend exporting your seating chart as a PDF before your pass expires.
Can I change my event date?
Yes. Each Event Pass includes one free date change. If you need additional changes, contact us at hello@seatcanvas.app and we’ll be happy to help.
What if I need a refund?
If SeatCanvas doesn’t work as described, we offer refunds within 7 days of purchase. Since you can try the planner with up to 40 guests before buying, refunds are intended for genuine product issues.
Is my data safe?
Yes. Your data is handled using industry-standard security practices and regular backups. You can export your seating chart and guest list at any time.